We wish to hereby give notice that, in light of Government Health Guidelines and with the safety of our members foremost in mind, the Executive Board have agreed that the Annual General Meeting 2020 should be a virtual meeting using Microsoft Teams.
DATE: Tuesday, 20th October 2020
LOCATION: Microsoft Teams Meeting – By invitation
TIME: 6.30pm (Conclude by 7.30pm latest)
In order to facilitate this, it is most important that all members read the attached “AGM Notification” and complete the attendance notification so that an invitation to attend the virtual meeting can be sent
1. To receive the Report of the Governing Body
Adoption of the minutes of the 2019 AGM as attached with this notification.
A report will be presented by the chair on the activities and achievements of the organisation since the last AGM.
2. To receive the Auditors Report
The Treasurer, Mark Elmore, will present the audited accounts for year ending 31st December 2019. A copy of same is attached to this notification.
3. To elect and appoint members to the governing body
An election for the executive members will be held. Broadly speaking, the roles and functions of each executive member is provided below:
· Vice Chairman
· Communications / PR
· Liaison Officer
· Strategy / Policy
· Technology & Innovation
The elected board will be responsible for deciding individual roles and responsibilities based on appropriate experience.
Nominations are currently sought for the above nine executive board positions. It should be noted that appointment to the board is for a 2-year period in accordance with resolution 3/2014 and will require attendance at a monthly board meeting. The role will involve additional time between board meetings to carry out and manage other duties as assigned from time to time.
4. To receive the Financial report
The treasurer, Mark Elmore, will present a summary report on the finances of the organisation including Income & Expenditure Account and Balance Sheet for the period January 2020 to September 2020.
5. To authorise the Directors to appoint and fix remuneration for the Auditors / accountants for 2020.
6. Any other Business
In order to keep the meeting within the time allotted and to facilitate a virtual meeting, we would request that any matters of business to be addressed at the meeting be notified to the board in advance. Please forward same in writing for the attention of the Chair before 5.00pm on the 9th
We look forward to your continued support of ITS Ireland and your attendance at this year’s Annual General